Known gaps

Task still flags configuration errors on Accountable (Name), Reporting (Name) and Intake Check (live schema, 2026-10-28). A maintainer must repair the referenced fields before using that check as an activation gate. The documented formula describes intended validation; it does not confirm that the current field evaluates. Work Item: “Fix invalid lookup and formula configurations across bases”.

Data model and evaluation

• No dedicated Goal, Key Result or Cycle table. Objectives are held in Milestone; measurable work connects through Task.
• Several actor, subject and organization references are text placeholders, including Reporting Membership, Target Organization and Classification Term on the migrated records. Memebership currently serves team links.
• Metric units were guessed from the old text during the migration: 154 count, 4 hours and 1 %. Some names still carry old free text.
• Evaluation policy names exist, but no equations, weights, rounding or rank cohorts are defined with them, and nothing runs an evaluation.
• Milestone.Progress is manually stored. A policy choice does not trigger calculation.
• Current Slack edits update an Observation despite the table description claiming immutability. There is no immutable edit ledger.

Collection and routing

• Daily Digest sends for real but has no retry: a Failed Message stays Failed. A retry design exists as a draft proposal only.
• Some recipients fail when Slack cannot open a direct message (user_not_found); the saved error then reads invalid_arguments.
• Items beyond 25 per recipient are counted, not sent. There is no backlog sweep and no delivery-idempotency guarantee: a second run can send again.
• On 2026-10-21 Reading Reply restricted interactions to a configured test user. Confirm in n8n that the restriction was removed when Daily Digest went live. On 2026-10-28 Observation held one result, from 2026-10-22.
• The legacy Operations base may still ask the same KPIs until its Set Recurring automation is paused.
• Daily scheduling inherits instance timezone while calculations use America/Chicago; verify the actual instance setting.
• Name-based identity matching and workspace fallback can choose an unintended account; review ambiguous identities and mapping misses.
• Identity Binding.Valid From is not checked by the resolver.
• A late response uses the schedule’s current target context, not a snapshot of the target as it was.
• The Slack form currently accepts only non-negative whole numbers; negative and decimal metrics need a contract change.
• Response storage and Slack update are not one transaction. Duplicate checks are not a proven concurrency lock.

Tracked work

These gaps have a Work Item in Systems Central. None is done.

Gap	Work Item
DM failures	Fix the Daily Digest DM failures (user_not_found)
Retry	Approve the Daily Digest retry proposal · Implement Daily Digest retry with shared sender and idempotency
25-item cap	Send Daily Digest items beyond the 25-item cap
Double asking	Pause Operations Set Recurring so KPIs are not asked twice
Units and definitions	Review Metric units guessed during the KPI migration · Validate each KPI definition, target and recipient with area leads
Text placeholders	Convert KPI text placeholders (Reporting Membership, Target Org) to links
Invalid fields	Fix invalid lookup and formula configurations across bases
Evaluation	Build automatic KPI evaluation and milestone progress, run one full cycle
Edits, Valid From, timezone	Close KPI known gaps: Slack edit history, Valid From, scheduler timezone
Procedure	Exercise Procedure lifecycle states and link Uses Tool / Runs On
Team table name	Rename or replace the misnamed ‘Memebership’ team table in KPIs
Synced table names	Rename the remaining misnamed synced tables
Execution evidence	Get n8n admin access to verify live executions before declaring done

Evidence and scope

Schema, views, Airtable automations and the record counts for Metric, Metric Target, Recurrence Configuration and Observation are as of 2026-10-28. n8n behaviour is described as the workflows were set up on 2026-10-21 plus the later fixes listed on these pages; check the live workflow in n8n before relying on a detail. Screenshots use the existing fictitious records. Empty queues are real states. Peripheral operations entities are documented structurally and as manual procedures; they are not presented as executed automation. Exact access grants and workflows outside this system are not covered here; check them in Airtable sharing and in n8n.